The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

SUMMARY

Under supervision, the Police Quartermaster is responsible for the general oversight of the police department’s equipment and supply function, to include, issuing equipment and other supplies to department personnel, identifying and evaluating “police specific” equipment, making equipment and supply purchases, and maintaining inventory records.  The police quartermaster also assists administrative personnel with the oversight and inventory of other department assets as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

1.      As directed by administrative staff, works with Procurement and obtains quotes for department equipment and supplies, to include duty gear, radar units, badges, awards, guns and other items.  Assists administrative staff with equipment and supply budget administration;

a.     Requests equipment for test and evaluation for possible purchase; assists in the evaluation of products and supplies for police officers and other department personnel; obtains management approval for new lines of goods,

b.      Analyzes past expenditures, expected needs and future cost projections in order to develop detailed input into equipment budget development,

c.      Reviews year-to-date spending reports and monitors performance against plan during the entire budget cycle, recommending adjustments as necessary to achieve a desired balance at the end of the cycle,

d.     Works to ensure the most cost effective alternatives are identified when planning expenditures,

2.     As directed by administrative staff, coordinates the installation of equipment in police vehicles with the appropriately designated installer;

3.     Orders and maintains the inventory of all department equipment and supplies including to whom it is assigned and where it is located.  Also arranges for the service, repair and maintenance of department equipment;

a.     Maintains a supply of uniforms, duty gear, portable radios, guns, body armor, badges, global positioning systems (gps) and other equipment officers and other staff need for their daily work function,

b.    Works with newly hired officers/staff to establish uniform and duty gear needs, issues same and maintains equipment issued inventory; instructs officers about what items they are authorized to order on-line,

c.     Shops locally for the department for office supplies; maintains a supply of general office materials, including print cartridges, toners, batteries and other miscellaneous items; typically picks up and delivers office supplies,

d.    May pick up and deliver equipment to established maintenance garages (i.e., oil changes and other routine upkeep),

e.    Obtains bids for larger expenditures,

f.      May check with Administrative Sergeant or Lieutenant on account used for larger purchases,

g.     Tracks equipment warranty and service schedules and arranges for replacement, service or repair as needed,

h.    Orders, stocks and maintains the forms used by the department,

4.       Communicates and maintains working relationships with others in carrying out job functions;

a.     Frequently  interacts with others in the work unit to exchange detailed and/or technical information,

b.    Frequently interacts with vendors to exchange detailed and/or technical information,

5.    Under the direction of the administration, coordinates police facility security systems, to include changing door locks and other building security features as necessary;

a.     Works with a lock facilities locksmith to ensure key control and security,

b.    Maintains a listing of serial numbers for building keys issued and the core/locks corresponding to keys,

c.     Assigns lockers and locks to staff; maintains list of locker assignments,

6.     Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices; and

a.     Knows and follows department and college rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss,

b.     Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work,

c.      When potentially unsafe conditions are observed makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner,

7.     Ensures biohazard cleaning is done for officer uniforms, equipment, and vehicles.